1. Receive phone calls from prospective participants. The usual deadlines for calling in are before 9pm Wednesday for a weekend overnight trip or Thursday for a weekend day trip.
2. Organise transport. Normally you will arrange transport (in as few vehicles as possible) from the designated departure points, usually the Cathedral Steps or Richmond Badminton Hall. Members are expected to get themselves to those points, but you may be able to help, especially on overnight trips.
3. Contact participants (usually Thursday night) of the arrangements for the trip.
4. You decide (possibly in consultation with others) if the trip has to be cancelled because of weather or other circumstances.
5. Leave a list of participants with phone numbers with someone in your household and email a PDF of the Intentions Form to Pat Holland, Kate Krawczyk and Chris Louth before leaving. They are the SAR contacts in case of emergency. For their email details follow the links on the editable form.
6. Obtain a club PLB from This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it., and fill out an intentions sheet. Please return the beacon promptly. Activation of the PLB is at the discretion of the leader, taking into account the seriousness of the injury and considering other options, eg cellphone or someone walking out to get help. 
7. Take reasonable steps to satisfy yourself that each participant is capable of undertaking the tramp – especially if they are not a Club Member. Trampers under age 16 or with a disability must have a “Caregiver” over 20 who accepts responsibility for them. You have the final say on who you are prepared to take. You may also limit numbers if it seems desirable. For a larger party, appoint an experienced tramper as “tail-end Charlie” during the trip.
8. Remind party members of the need for adequate gear, food and drink, hut tickets, tents, ice axe and crampons if necessary. Ask if anyone has medical conditions that you should be told of confidentially. Introduce the members to each other, explain the route and show on a map. Emphasise that each person has “Personal Responsibility” for their own welfare. If necessary illustrate a particular tramping skill or need, or get an experienced party member to do it, as part of ongoing training.
9. Collect the designated travel charge from each passenger and divide it equally among the drivers (or ask a deputy to do this).
10. Get the name and address (preferably Email) of non-members and pass it to Patrick Holland (539 1340 or This email address is being protected from spambots. You need JavaScript enabled to view it.) who will send them a programme and membership application form.
11. If permission has been obtained to cross private land, advise Patrick Holland so that he can send a Club letter thanking the landowner. 
12. After your tramp has run (or been cancelled), enter the results on the website to update the database and clear the trip from the homepage. If you cannot do this please phone or e-mail the information to the programme co-ordinator Debbie Hogan. (This email address is being protected from spambots. You need JavaScript enabled to view it.).

If you need any help or information, contact Debbie or a committee member.